Data Processing
Policy
How FX Expo Global collects, uses, protects, and manages the personal information you share with us — transparently and responsibly.
Table of Contents
1 Scope and Acceptance
This Policy applies to all collection, use, storage, and processing of personal data carried out by FX Expo Global in the exercise of its commercial, promotional, and organizational activities — including events, conferences, exhibitions, digital platforms, and any associated services.
By interacting with our services, websites, or events — whether in person or digitally — you confirm your awareness and acceptance of the terms outlined in this Policy. If you do not agree with any provision of this document, please refrain from providing us with your personal data and contact us to discuss alternative arrangements.
2 Data Collection
We collect personal data in a lawful, fair, and transparent manner. Data may be collected through the following channels:
- Registration and subscription forms on our website and event platforms
- Event registrations, ticket purchases, and VIP access applications
- Sponsor and exhibitor onboarding processes
- Direct communications with our team via email, phone, or social media
- Participation in surveys, competitions (including Trading Arena), or promotional activities
The personal data that may be requested includes, but is not limited to: full name, email address, phone number, professional role and company, country of residence, billing information, and other data relevant to the provision of our services.
3 Purpose of Processing
Personal data collected by FX Expo Global is processed for the following purposes:
- Managing your participation in FX Expo Global events and related activities (conferences, exhibitions, workshops, networking sessions, etc.)
- Maintaining effective communication, providing information about our services, sponsorship opportunities, and upcoming events
- Responding to queries, complaints, or requests submitted through our official channels
- Processing payments and managing contractual and commercial relationships
- Complying with applicable legal and regulatory obligations
- Sending commercial, advertising, or promotional information — strictly subject to your prior and express authorization
- Improving our services, platforms, and user experience through analytics (with cookies only if you accept them)
- Publishing photos and video taken at our events on our channels and by our sponsors
- Running the FX Experts Cup, including its public leaderboard (participant name and MT5 account number)
4 Use and Retention of Data
Personal data collected by FX Expo Global will be used solely and exclusively for the purposes described in this Policy. We do not sell, rent, or monetize your personal information.
We will retain your information for as long as necessary to fulfill the purposes for which it was collected, including the satisfaction of any legal, accounting, or reporting obligations. The specific retention period varies depending on the nature of the data and the applicable legal framework.
Once the applicable retention period has expired, personal data will be securely deleted or irreversibly anonymized so that it can no longer be associated with any individual.
5 Confidentiality and Security
FX Expo Global employs appropriate physical, administrative, and technological security measures to protect personal data against unauthorized access, alteration, disclosure, accidental loss, or destruction. These measures are regularly reviewed and updated in line with best practices and evolving threats.
- Technical measures: Encrypted connections (SSL/TLS), secure data storage systems, and access controls.
- Administrative measures: Internal data handling policies, non-disclosure agreements, and regular staff training.
- Physical measures: Restricted access to physical locations and equipment where data is stored or processed.
Only authorized and duly trained personnel will have access to your information, always subject to strict confidentiality obligations. In the event of a data breach that may affect your rights, we will notify you and the relevant authorities in accordance with applicable law.
6 Rights of Data Owners
As the owner of your personal data, you are entitled to exercise the following rights at any time:
- Right of access: To know what personal data we hold about you and how it is being processed.
- Right to rectification: To request the correction of inaccurate or incomplete data.
- Right to deletion: To request the erasure of your personal data when it is no longer necessary for the purposes for which it was collected, or when you withdraw your consent.
- Right to restrict processing: To limit the processing of your data under certain circumstances.
- Right to data portability: To receive your personal data in a structured, commonly used format.
- Right to object: To object to the processing of your data for direct marketing purposes at any time.
- Right to withdraw consent: To revoke any previously granted authorization for the processing of your data, without affecting the lawfulness of processing carried out prior to withdrawal.
To exercise any of these rights, please send a written request to our contact email. We will acknowledge and respond to all requests within the timeframes established by applicable law.
7 Transfer and Transmission of Data
FX Expo Global may share your personal data with carefully selected third-party partners and service providers where strictly necessary for the provision of our services. These may include:
- Payment processing platforms and financial institutions
- Event logistics and venue management companies
- Marketing, communication, and CRM service providers
- Technology and IT infrastructure providers
All third-party providers with whom we share data are required to comply with applicable data protection legislation and to process your information solely for the purposes specified by FX Expo Global, under binding confidentiality and data processing agreements.
In the event that an international transfer of personal data is required, FX Expo Global will ensure that the same level of protection and confidentiality is maintained, in full compliance with applicable international data transfer regulations.
8 Cookies
Analytics and marketing cookies stay off until you accept them in the cookie banner. Essential storage keeps the site working and remembers your choice (cookieConsent, saved in your browser).
Before you choose, or if you reject, Google may still receive cookieless signals (Google Consent Mode) with no identifiers, used only for aggregate measurement.
Cookies we set only after you accept:
- _ga, _ga_Z7C3YHRK39 — Google Analytics, audience measurement (typically up to 2 years).
- _gcl_au, _gcl_aw, _gcl_dc — Google, ad click and conversion measurement (typically 90 days).
- _fbp, _fbc — Meta, ad measurement (typically 90 days).
Embedded or linked third-party services may set their own cookies: Flow2Pass (ticketing), Codench (tournament panels), the sponsorship form and Cloudflare Turnstile, Google Maps, YouTube and WhatsApp.
If you reject, we delete the analytics and marketing cookies this site had already stored. You can change your choice at any time: Cookie settings.
9 Policy Updates
FX Expo Global reserves the right to update this Data Processing Policy at any time in order to adapt it to legal, regulatory, operational, or technological developments. Any modifications will be published promptly on our official website, and the date of the most recent revision will always be indicated at the top of this document.
Where changes are significant and may materially affect how your data is processed, we will make reasonable efforts to notify data owners through our usual communication channels. Continued use of our services following the publication of an updated Policy constitutes acceptance of the revised terms.
10 Contact
For any concerns, requests, or the exercise of rights related to the processing of your personal data, you may contact us through the following channels:
Data Protection Inquiries
Our team will respond to all requests within the legally established timeframes. We are committed to ensuring your rights are respected and your data is handled with the utmost care.
contact@fxexpoglobal.comBy this means, FX Expo Global reaffirms its commitment to ensuring the protection, confidentiality, and correct use of personal data — providing the security and transparency that our users, clients, and allies deserve.